Document Controller
Matchtech · Germany · posted 31 days ago
Going rate £33,400
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Occupation
4214Company secretaries and administrators
Going rate for this occupation: £33,400
Home Office going rates from
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Occupation code 4214 is not eligible for the Skilled Worker route and is on no shortage list still in force, so no employer can sponsor this role on that route.
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Job Title: Document Controller - Mission Critical / Data Centre Project
Location: Frankfurt am Main, Germany (Site-Based / On-Site)
Position Type: Full-Time, Permanent
Experience Level: 2+ Years in Construction / MEP Engineering
Language Requirements: German (Fluent / Native) & English (Professional Proficiency)
Role Overview
We are seeking an organised, local Document Controller with 2+ years of experience in the construction or mechanical and electrical (MEP) building services sector to join our project delivery team in Frankfurt am Main .
In this role, you will manage, maintain, and streamline the flow of all technical and operational documentation for a complex, high-spec Data Centre construction project in the Frankfurt region. Based locally, you will work closely with project managers, MEP site engineers, BIM coordinators, client representatives, and regional subcontractors to ensure full regulatory compliance, accurate revision control, and seamless project execution from pre-construction through to handover.
Key Responsibilities
Document Management & Quality Control
Electronic Document Management Systems (EDMS): Maintain and administer the project EDMS platform (e.g., Procore, Viewpoint for Projects / Field View, Autodesk Construction Cloud / BIM 360, Aconex, or SharePoint). Revision Control & Tracking: Ensure all incoming and outgoing MEP engineering drawings, technical submittals, requests for information (RFIs), method statements, and specifications are properly logged, numbered, version-controlled, and distributed in both German and English. Quality Assurance & Compliance: Audit project records regularly for completeness, accuracy, and adherence to German building standards (DIN/VOB), ISO 9001 quality standards, and client specifications.
Technical Submittals & MEP Coordination
Submittal Management: Process technical submittals, material approvals, and offsite fabrication (DfMA) documentation within strict project timelines. RFI & Change Control: Track RFIs, variation orders, and technical queries between site teams, design consultants, and local subcontractors, ensuring prompt closure. BIM & Drawing Registers: Work alongside BIM/CAD teams to upload, distribute, and archive 3D models and 2D layout drawings.
Handover & Commissioning Support
O&M Manual Preparation: Coordinate the collection, review, and assembly of Operation & Maintenance (O&M) manuals, commissioning results, test certificates, and As-Built drawings required for data centre handover. Project Closeout: Compile complete handover documentation packages to meet Tier III/IV data centre compliance standards and local German authority sign-off criteria.
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