Finance / Office Manager

Finance / Office Manager

Part-Time | 32.5 hours per week | Bedford / Milton Keynes

Are you brilliantly organised, confident with numbers and someone who takes real pride in making a workplace run properly

Red Event Production is a growing event production and audio-visual company based in our brand-new facility between Bedford and Milton Keynes. We’re a small, dynamic team delivering live events across the UK, and we’re looking for an experienced Finance / Office Manager to take ownership of the day-to-day running of our office, facilities and finance administration.

This is a hands-on role with real responsibility. You’ll be the person who keeps the business organised behind the scenes, makes sure the building is a great place to work and ensures our accounts and administrative processes run smoothly.

We’re looking for someone who enjoys variety, spots what needs doing before being asked, and genuinely enjoys creating an organised, welcoming and well-run working environment.

The Role

You’ll have responsibility for two core areas of the business.

Accounts and Finance Administration:

Managing the day-to-day account’s function using Xero. Processing supplier invoices and customer payments. Managing weekly payment runs and banking. Maintaining accurate financial records. Managing receipts and expense administration. Supporting payroll, PAYE and timesheet processes. Monitoring outstanding invoices and assisting with credit control. Supporting month-end processes alongside our external accountant. Maintaining job costing and financial information within our business systems. Managing and reviewing regular company expenditure and supplier contracts.

Office and Facilities Management

Our new building is an important part of the next stage of Red’s growth, and you’ll take ownership of making sure it remains organised, welcoming and brilliantly looked after.

Responsibilities will include:

Managing the day-to-day running of the office and facilities. Ensuring the workplace is always clean, tidy, organised, stocked and presentable. Managing office, kitchen and welfare supplies. Coordinating cleaning, maintenance, servicing and contractors. Managing utilities, facilities suppliers and general business contracts. Welcoming visitors, clients, suppliers and freelancers. Managing meeting rooms and shared office spaces. Maintaining company databases, records and filing systems. Supporting employee onboarding and maintaining personnel records. Coordinating company administration and correspondence. Supporting health and safety administration. Helping organise team lunches, birthdays, BBQs, socials and company events. Generally being the person who makes sure the small details get taken care of.