Scheduling Coordinator

Location: Central London, hybrid (2 days on site per week)

Contract: Temporary, 1 month initially

Hours: Full-time, 35 hours per week

Salary: £17.53 per hour (+ £2.12 holiday pay) (circa £32,000 salaried equivalent)

Start Date: ASAP

Prospectus are delighted to be supporting a prestigious university institution in their search for a temporary S cheduling Coordinator .

This is an exciting opportunity for a highly organised and detail-focused higher education professional to play a key role in delivering world-class learning programmes. Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.

Key Responsibilities:

Scheduling and Coordination

Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes. Supporting the contracting process for external contributors, including speakers, facilitators and suppliers. Managing the onboarding of new suppliers, including procurement setup and system access. Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.

Data, Systems and Reporting

Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records. Producing regular reports and supporting analysis to inform planning and decision-making. Supporting data-driven insights, including trend analysis and forecasting where required.

Operational and Administrative Support

Coordinating team calendars, meetings and administrative workflows. Providing first-line support to stakeholders, resolving queries and ensuring a high level of service. Processing purchase orders, invoices and financial data to support budget tracking.

Projects and Process Improvement

Supporting small projects and initiatives, including research and process development. Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery. Contributing to a culture of continuous improvement and effective change management.

Key Requirements:

Strong organisational skills with the ability to manage multiple priorities. Excellent attention to detail and a high level of accuracy when working with data and systems. Strong communication skills and confidence working with a variety of stakeholders. Good IT skills, including experience with databases, systems or scheduling tools A proactive and collaborative approach, with strong time management skills.